BY-ELECTION - SEPTEMBER 18, 2019
GENERAL ELECTION INFORMATION
The municipal by-election will be held on Wednesday, September 18, 2019. The election will be held for the office of Mayor (1). The term will end either at the time a new Council is sworn in after the Municipal Election held on November 9, 2020 or upon resignation.
- All Candidates must be at least 18 years of age on Election Day; and
- At the time the nomination is submitted, be a Canadian citizen;
- Not be disqualified by The Local Government Election Act, 2015 or any other Act from holding the office for which you are a candidate;
- A resident of Saskatchewan for at least consecutive 6 months; and
- A resident of the City for at least 3 consecutive months.
In addition, the following are disqualified from being nominated or elected to hold office as a Councillor:
- A judge of a court;
- A person engaged as an auditor or solicitor of the municipality; or
- An employee of the City who has not first obtained a leave of absence.
- To vote and/or to nominate a Candidate, an elector must be at least 18 years of age on Election Day;
- A Canadian citizen on Election Day;
- A resident of Saskatchewan for at least 6 months on Election Day;
- AND - (either one of the following):
- Is a resident of the City for at least 3 months on Election Day; or
- Is the owner of assessable land within the City for at least 3 months on Election Day
Nominations may be filed during normal working hours from May 31, 2019 until Tuesday, August 13, 2019 and on Wednesday, August 14, 2019 between the hours of 9:00 am to 4:00 pm.
The nomination form has a front and back portion and candidates must ensure that the following has been entered:
- The candidate’s name, occupation and street address must appear on the front of the nomination form together with the office they are running for.
- Five (5) eligible electors who meet the qualifications noted above must sign the front of the form and include their street address (or the street address of the land owned within the City).
- The back of the form must show the name and occupation of the candidate, as it will appear on the ballot, as well as the office that they are running for. Ballots will be printed alphabetically by surname and will include the occupation of candidates as listed on the nomination paper. Titles will not be placed on the ballot.
- The back of the form must be dated and signed by the candidate in the presence of two (2) witnesses. Please ensure that this is completed before handing in the form. Incomplete forms will not be accepted. The witnesses do not have to be electors or residents of the community - however they must be of legal age (18 or over).
Nomination forms may be returned in person, by mail to Box 610, Meadow Lake, SK, S9X 1Y5, by fax to 306-236-4299 Attn: Returning Officer, or by email to firstname.lastname@example.org.
PLEASE NOTE: Once nomination papers have been filed, they may be reviewed by any member of the public and may be posted to the City website.
A candidate may withdraw his or her nomination by filing a written notice with the returning officer or the nomination officer any time after they have filed their nomination until 4:00 pm, Thursday, August 15, 2019 (24 hours after the close of the nomination period).
Advance polls will be held at City Hall, 120 - 1st Street East, on Thursday, September 5th from 9:00 a.m. to 1:00 p.m. and on Wednesday, September 11th from 12:00 p.m. to 4:00 p.m.
The City has adopted a bylaw to provide for mail-in ballots for voters who are not otherwise able to vote on Election Day. Any person requesting a mail-in ballot must provide proof of identity to the Returning Officer and sign a voter declaration form in order to be issued a ballot kit. A registry of mail-in ballot voters will be kept, and may be inspected by the Candidates or Agents while the poll is open on election day.
Election Day is Wednesday, September 18, 2019 with the polls open from 9:00 a.m. until 8:00 p.m. Voting will take place at the Meadow Lake Civic Centre, 420 - 3rd Street East.
Persons Entitled To Be In Polling Area:
- Election Officials
- Each Candidate
- Not more than two duly authorized agents of a candidate
- Any person acting as an escort to an elector who is blind or otherwise incapacitated
- Elector waiting to cast his or her ballot
CAMPAIGN ADVERTISING AND APPOINTMENT OF AGENTS
Please ensure each advertisement states the name and address of the authorizing individual, as this is required under provincial legislation. If signs are being put up, please contact City Hall to determine where they may be placed. Keep all campaign materials at least 100 metres away from the Meadow Lake Civic Centre (the polling place) while the polls are open. All signs must be removed within 7 days after the election date (by September 25). The City's Election Sign Policy is available for further information regarding the placement of signs.
Candidates are encouraged to submit profiles for publication on the City's website. These profiles may include contact information, a photo of the candidate and a short profile statement up to 150 words. Statements must be limited to information about the candidate and the candidate's platform. If no profile information is provided, only the name of the candidate will be listed. Profiles must be submitted by email to the Returning Officer at email@example.com before the close of the nomination period.
Each candidate may appoint up to two agents who may be present to observe the election proceedings. The agent(s) must be appointed using the prescribed form, available from the City Clerk's office. In order to be present at the polling place or for the counting of ballots each candidate and/or agent will be required to make a declaration of secrecy.
While at the poll, Candidates or agents shall not:
- question electors or attempt to influence their voting decision in any way
- make their objection directly to the elector if they object to that elector voting — the objection must be made to the Deputy Returning Officer and if possible before a ballot has been given to elector so that the D.R.O. has an opportunity to discuss with the elector the voter registration form.
- attempt to determine how an elector has voted or will vote, or communicate to anyone how an elector has voted or will vote
- canvass or solicit votes in within 100 metres of the polling place
Candidates have the option to have either themselves or an agent present for the counting of the ballots. These individuals must be in the polling area before the doors closed at 8 pm. Once the doors are closed no one is allowed inside.
POST ELECTION PROCEDURES
Ballots and Results:
Ballots will be counted and unofficial results will be released following the close of polls on September 18, 2019. Candidates not present for the ballot counting will be contacted and advised of the unofficial results at this time. Official results will be issued and posted at City Hall on September 19, 2019 at 9:00 a.m.
Sections 158-160 of The Local Government Election Act, 2015 guide the actions of the Returning Officer with respect to situations which automatically require a re-count and those which may be requested by a voter or candidate.
Assumption of Duties:
The elected candidate will assume their duties at the meeting of Council on Monday, September 23, 2019. The elected candidate will be required to sign an oath prior to assuming their duties and will be required to file a public disclosure statement within 30 days of assuming office. An orientation session will also be held during the last week of September for all newly elected officials, if needed.
Updated conflict of interest legislation has expanded the requirements of the public disclosure statements. Please contact the City Clerk if you require more information about these legislative changes and the nature of conflicts that are required to be disclosed.
ADDITIONAL INFORMATION RESOURCES
Cheryl Dodds, Returning Officer
306-236-3622; Ext. 208
The Local Government Elections Act, 2015
The Controverted Municipal Elections Act